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Posts Tagged ‘yearly planning’

Manage your life with a mind map – Five steps to get started

Oct 12, 2011 1 comment

I am always looking for ways to simplify my self management system. In the past, I used an excel sheet to manage my goals, but a few month ago, I started using a mind map to organize and review my targets.

For me, using a mind map is much more intuitive and flexible compared to excel sheets. I am really enjoying this very simple visual way of managing my targets and I would like to share this experience with you. Read more…

Smart Feedback Management: 7 steps to take feedback the right way

Aug 8, 2011 Leave a comment

In business and also in private life, it is normal to get all types of feedback from time to time. Sometimes it is outspoken, sometimes you get it indirect. It does not matter if it is positive or negative feedback, the most important in my opinion is to take it the right way – a structured one – and to use it for your development.

This is what I learned and how I process feedback today:

1. Take the feedback without discussing it. Just listen, take the person serious, and say “Thank you!”. If possible, try to write the feedback down to look it up later.

2. In case of negative feedback, do not defend yourself. Accept the opinion of the other person – this does not mean to agree to the feedback itself – and ask for ideas to improve from the other ones point of view. Try to benefit from the feedback without being offended.

3. Explain that you will think about the feedback to improve yourself and – again – say “Thank you!”.

4. Take some minutes with yourself to lean back, breath, and think about the feedback. Try to filter the feedback, delete all emotions and identify the main points of the feedback. For complex feedback, I recommend to use a mind map to structure your thoughts.

5. Decide, if you want to do something about these main points. If yes, think about measures to improve and integrate these measures into your planning or your todo-list.

6. Think about a response to the person who provided the feedback. If you developed measures for improvement, the person might be happy to hear about it.

If you can not understand the feedback, decide if it makes sense to re-contact the person to explain that you thought about it but can not comprehend the given opinion. – This can be the starting position for a more detailed feedback to think about. But be careful to avoid an infinite loop. 😉

7. Finally, I recommend to archive the feedback. If you scan it, you can “dispose” the paper version of the feedback literally to complete feedback processing.

What do you think about this procedure? Can you provide me feedback to improve? 😉

Worldwide WordPress 5k completed

Apr 10, 2011 1 comment

I found the article about the wwwp5k idea written by Sara Rosso on Tuesday after completing a 4.5 km run in the morning. – Just 500 meters missing. 😉 I really liked the idea of joining this world wide event and so I added the task of completing a 5k into toodledo and scheduled it for the weekend with due date on Sunday.  – This might sound strange but this is how I did it! 🙂 And finally, two hours ago, I completed the 5k!

To be honest, in the past, I did not like to go jogging, but this year, I simply started and I am still doing it since end of February. Are you interested in how I achieved this? It was quite simple:

1. In December – during my yearly planning – I decided to return to the weight that I had three years ago until end of June. Thus, the target of losing weight was set and I had to choose a measure to achieve this. After trying to eat less or to do rope skipping (which killed my back), I ended up with running as my preferred solution.

2. To integrate this measure into my schedule and to create the necessary pressure to go jogging, I added a repetitive “go jogging” task onto my todo list in toodledo.

3. Most important: I downloaded a sports tracker software to my smartphone and I track my exercises with GPS data to evaluate my training progress.  – I love this gadget! And it seems as if this enthusiasm about the software has a positive effect on my feelings about jogging. 🙂

Is there somebody out there who has had a similar experince? How did you start with jogging?

My practices how I manage my life in one pdf as download

Feb 13, 2011 Leave a comment

I thought it might be value adding to put all my practices how I manage my life into one pdf to have everything in one compact document which can be printed out easily for example. – And if you are interested in sharing this paper with your friends or colleagues, feel free to send them a copy.

Download now: My practices how I manage my life (PDF, 81.1KB)

Tactical Planning – Plan the upcoming year

Jan 19, 2011 2 comments

Subsequent to the strategic planning, I do the annual planning to structure the upcoming year. I use the strategic planning as basis and I try to select not more than three to five goals – maximum one per area – to focus on.

To ease the planning process, I use a table with the following columns:

Dream: Copy and paste the selected dream from the strategic planning. Again, let us use “visit all seven continents” as an example.

Measure: Copy and paste the measures to realize the dream that are assigned to the upcoming year. In the context of the dream “visit all seven continents” it could be a measure called “Travel to Australia”.

Steps incl. effort: I brainstorm the steps to realize the measures and estimate the effort. For example “Plan journey (30 hours)” and “Perform journey (4 weeks)”. I do not brainstorm all activities within these steps, I only do a rough estimation of the necessary activities and their effort.

Timeframe: I schedule these steps throughout the upcoming year as basic planning to know when I want to work on what steps. In the context of the Australia example, it would be possible to plan the journey from January to April and to perform the journey in May and June.

Selecting the measure and planning it helps me to make up my mind for the next year. This simple table is the reference that I use within the “Operational planning” during the year.