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Posts Tagged ‘toodledo’

Have a reliable task management system as backbone in busy times

Oct 31, 2011 Leave a comment

As my days were very busy during the last weeks, I used the time on a flight back home today to review and to think about what really helped me to stay on top of what I am doing.

Besides the support of my wife 🙂 the two tools I am using frequently are my target mind map and my task management system.

About my mind map I have written another post already. Now I would like to take the opportunity to share my task management experience in busy times with you.

Read more…

Manage your life with a mind map – Five steps to get started

Oct 12, 2011 1 comment

I am always looking for ways to simplify my self management system. In the past, I used an excel sheet to manage my goals, but a few month ago, I started using a mind map to organize and review my targets.

For me, using a mind map is much more intuitive and flexible compared to excel sheets. I am really enjoying this very simple visual way of managing my targets and I would like to share this experience with you. Read more…

Suggestion for Professional Performance Standards

May 11, 2011 Leave a comment

Last week, I had a discussion with two colleagues about the cooperation difficulties with other colleagues that do not perform in accordance with minimum standards of professional behavior. I often experience that some colleagues – always the same – need weeks to answer mails or simply are not able to complete tasks. Often their desks are completely overwhelmed by printouts and notes and the office looks chaotic. – Do you know this type of colleagues? 😉

I believe, that beside personal traits everybody is able to work in accordance with minimum professional performance standards. To support this theory, I created a “one pager” with five suggestions for professional performance:

Professional Performance Standards – Englisch Version (PDF, 21.5 KB)
Professional Performance Standards – German Version (PDF, 18.0 KB)

In the future, I will use this one pager to give my colleagues an idea about my expectations concerning professional performance and I hope, this will improve the cooperation step by step.

What do you think about these minimum standards? Do you have ideas for additional suggestions?

Just updated: Operational Planning Q2/2011 – First targets achieved!

Apr 16, 2011 Leave a comment

I just checked my 2011 targets in the context of my monthly operational planning and I thought it might be interesting to post an update.

To check my current position, I opened the file that I created during my yearly planning and I went through the targets and measures quickly.

Interestingly, I was able to mark the first targets as achieved and I had to integrate only minor changes into my planning.

Finally, I added one additional task to toodledo to start working on an upcoming target which I scheduled for May 2011.

What about you? Are you on track with your targets for 2011? Feel free to post your status! 🙂

Worldwide WordPress 5k completed

Apr 10, 2011 1 comment

I found the article about the wwwp5k idea written by Sara Rosso on Tuesday after completing a 4.5 km run in the morning. – Just 500 meters missing. 😉 I really liked the idea of joining this world wide event and so I added the task of completing a 5k into toodledo and scheduled it for the weekend with due date on Sunday.  – This might sound strange but this is how I did it! 🙂 And finally, two hours ago, I completed the 5k!

To be honest, in the past, I did not like to go jogging, but this year, I simply started and I am still doing it since end of February. Are you interested in how I achieved this? It was quite simple:

1. In December – during my yearly planning – I decided to return to the weight that I had three years ago until end of June. Thus, the target of losing weight was set and I had to choose a measure to achieve this. After trying to eat less or to do rope skipping (which killed my back), I ended up with running as my preferred solution.

2. To integrate this measure into my schedule and to create the necessary pressure to go jogging, I added a repetitive “go jogging” task onto my todo list in toodledo.

3. Most important: I downloaded a sports tracker software to my smartphone and I track my exercises with GPS data to evaluate my training progress.  – I love this gadget! And it seems as if this enthusiasm about the software has a positive effect on my feelings about jogging. 🙂

Is there somebody out there who has had a similar experince? How did you start with jogging?

Toodledo.com: HowTo get started in 4+2 steps… (Updated!)

Feb 15, 2011 1 comment

After explaining to a few people how to get started with Toodledo during the last weeks, I decided to write a short “HowTo get started with Toodledo in 4+2 steps”:

1. Register at Toodledo.com, it’s free and it takes only seconds!

2. Go to “Settings” (top right corner) and…

  • Set “Display Preferences” to “Entire page scrolls”, “Grid (One line with columns)” and activate “Show note and file attachment icons on the left”.
  • Activate the following “Fields/Functions Used”:
    Folder, Start Date, Due Date, Repeat, Length, Timer, Priority, Tag, Status, Star.
    To learn more about how I use these fields, please see “Task Management with Toodledo.com”.
  • Set “Row Style” to “Title is styled by priority” and “Completed tasks are dimmed”.
  • Set “Default View” to “Folder”.
  • Configure the following “New Task Defaults”:
    Start Date: Today, Status: Next Action
  • Set “Show Tab Counts” to “Show the number of tasks inside each list”.

3. Go to “Tools > More…” and activate e-mail importing within “Email Import / Export”. You can use this e-mail-address to mail tasks to toodledo.

4. Go to “Organize > Folders” and create folders (these are your to-do lists) for different areas like main job, bigger projects, private, shopping,…

Optional steps:

5. If you like to go to “Goals” and insert your goals. If you are interested in this topic please see “planning section”.

6. Finally, if you want to import tasks from an existing tool go to “Tools > Import / Export” and use the appropriate function.

This is it! Now you are ready to go to your “Tasks” and to add tasks via “Add Task”.

To read more about how to use Toodledo, I recommend to continue with “Daily Operations – How to manage my day?” or “Inbox processing”.

PS: If you have ideas or comments how to optimize this howto, please do not hesitate to post your thoughts.

My practices how I manage my life in one pdf as download

Feb 13, 2011 Leave a comment

I thought it might be value adding to put all my practices how I manage my life into one pdf to have everything in one compact document which can be printed out easily for example. – And if you are interested in sharing this paper with your friends or colleagues, feel free to send them a copy.

Download now: My practices how I manage my life (PDF, 81.1KB)