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Posts Tagged ‘manage my life’

Using the early hours

Nov 8, 2011 Leave a comment

A few days ago, the headline “My secrets to productivity” within wordpress “Freshly pressed” caught my attention and I took the time to read Jolie O’Dell’s post about her productivity secrets.

I was really surprised about the similarities to my habits. Even if I try to get up at 5:00 am, compared to her late 6:30 am ;-), I try to make use of the early hours without interruptions by colleagues, incoming calls, or emails. Her advice is to “Wake up half an hour before anyone else” and I can definitely confirm this message. But most interestingly, she mentioned that this head start makes it possible to process emails without receiving answers right away. While reading her post, I realized that I am already using this “feature” without thinking about it for years. 🙂 Processing emails before others get up really reduces interruptions by incoming answers to your emails.

In addition, after cleaning the inbox in the early morning and after checking the tasks of the day, I have the time AND – most important – the calmness to work on my most important tasks even before other colleagues start working.

Jolie also talked about the downside of getting up early: Early to bed. For sure, this is not easy, but you can get used to it and if you want to get up at 5 o’clock in the morning, you simply have to sleep earlier. Usually, I try to go to bed around 10 pm to get at least six hours of sleep. Yes, to be honest, it is really hard to wake up at 5 am. :-/ To make this easier, I started experimenting with sleep cycle software on my cell phone, but this could be another topic to write about. 😉

Thank you Jolie for sharing your secrets to productivity. Your post made me aware of the power of using the early hours. …and now, it is time to go to bed. 😉

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Have a reliable task management system as backbone in busy times

Oct 31, 2011 Leave a comment

As my days were very busy during the last weeks, I used the time on a flight back home today to review and to think about what really helped me to stay on top of what I am doing.

Besides the support of my wife 🙂 the two tools I am using frequently are my target mind map and my task management system.

About my mind map I have written another post already. Now I would like to take the opportunity to share my task management experience in busy times with you.

Read more…

Manage your life with a mind map – Five steps to get started

Oct 12, 2011 1 comment

I am always looking for ways to simplify my self management system. In the past, I used an excel sheet to manage my goals, but a few month ago, I started using a mind map to organize and review my targets.

For me, using a mind map is much more intuitive and flexible compared to excel sheets. I am really enjoying this very simple visual way of managing my targets and I would like to share this experience with you. Read more…

Smart Feedback Management: 7 steps to take feedback the right way

Aug 8, 2011 Leave a comment

In business and also in private life, it is normal to get all types of feedback from time to time. Sometimes it is outspoken, sometimes you get it indirect. It does not matter if it is positive or negative feedback, the most important in my opinion is to take it the right way – a structured one – and to use it for your development.

This is what I learned and how I process feedback today:

1. Take the feedback without discussing it. Just listen, take the person serious, and say “Thank you!”. If possible, try to write the feedback down to look it up later.

2. In case of negative feedback, do not defend yourself. Accept the opinion of the other person – this does not mean to agree to the feedback itself – and ask for ideas to improve from the other ones point of view. Try to benefit from the feedback without being offended.

3. Explain that you will think about the feedback to improve yourself and – again – say “Thank you!”.

4. Take some minutes with yourself to lean back, breath, and think about the feedback. Try to filter the feedback, delete all emotions and identify the main points of the feedback. For complex feedback, I recommend to use a mind map to structure your thoughts.

5. Decide, if you want to do something about these main points. If yes, think about measures to improve and integrate these measures into your planning or your todo-list.

6. Think about a response to the person who provided the feedback. If you developed measures for improvement, the person might be happy to hear about it.

If you can not understand the feedback, decide if it makes sense to re-contact the person to explain that you thought about it but can not comprehend the given opinion. – This can be the starting position for a more detailed feedback to think about. But be careful to avoid an infinite loop. 😉

7. Finally, I recommend to archive the feedback. If you scan it, you can “dispose” the paper version of the feedback literally to complete feedback processing.

What do you think about this procedure? Can you provide me feedback to improve? 😉

Professional Performance Standards – Request for Comment

Jun 12, 2011 Leave a comment

Inspired by existing standards like EN ISO or OHSAS etc. and my previous suggestion for professional performance standards I decided to develop a request for comment for a professional performance standard applicable to all persons.

This is the first draft of my proposal for this standard and I am looking forward to receive your feedback! 🙂

Professional Performance Standards – Request for Comment

1. Introduction
The application of a self-management system is a strategic decision of a person to enhance personal performance and to improve cooperation in a business environment.

This standard is designed to prove reliability and honesty of the person.

The defined requirements are generic and shall be applicable to all persons.

2. Personal Commitment
The person shall state to comply with the requirements of this standard.

3. Basic Requirements

3.1. Task Management
The person shall establish and maintain a reliable task management system to register all tasks. These tasks shall be prioritized and scheduled to ensure completion.

3.2. Mail Management

3.2.1. Incoming Mail
The person shall process incoming mail within 24 business hours.

Processing shall be done by “first touch” without returning the incoming mail to inbox.

Processing of incoming mail is defined as:
a) delete mail, if information is not relevant and answering not requested
b) forward mail
c) answer mail
d) transform mail into a task
In case of b) and d) sender shall be informed about processing decision.

3.2.2. Outgoing Mail
The person shall write outgoing mail as short and precise as possible.

The person shall address outgoing mail to relevant addressees only.

3.3. Time Management
The person shall establish and maintain a system to manage available time.

3.4. Office/Desk Management
The person shall ensure privacy of all processed information.

The person shall minimize usage of paper.

3.5. Document Management
The person shall archive documents and records to ensure traceability of the work performed.

3.6. Password Management
The person shall ensure the use of strong passwords.

The person shall protect passwords and keep passwords a personal secret.

3.7. Feedback Management
The person shall evaluate received feedback regarding performance and shall develop measures to improve.

My practices how I manage my life in one pdf as download

Feb 13, 2011 Leave a comment

I thought it might be value adding to put all my practices how I manage my life into one pdf to have everything in one compact document which can be printed out easily for example. – And if you are interested in sharing this paper with your friends or colleagues, feel free to send them a copy.

Download now: My practices how I manage my life (PDF, 81.1KB)

Welcome to myloopblog.wordpress.com!

Jan 18, 2011 Leave a comment

These are my practices how I manage my life and I am really interested in receiving your comments and in discussing your own practices how you manage your life.

During the last years, I worked on setting up a robust and simple self-management to structure and optimize my workday, to improve the time with my family, and – overall – to realize my dreams.

My practices are a best brew of a lot of techniques out there. I am a fan of David Allen’s Getting Things Done® and a delighted reader of Leo Babauta’s zenhabits. I read a number of self-management books and I practiced for years. 🙂

I recommend start reading the Overview, use the categories or just start with the latest post!