Posts Tagged ‘know yourself’

TimePanic Review: Single-Tasking, Intruders and more…

Jan 4, 2012 2 comments

Before I started using TimePanic, I’ve often asked myself what I did during the past day and why I haven’t been able to complete all the tasks I had planned to complete that day.

About two years ago, I met a coach at a conference who told me about the tool TimePanic and I started to use TimePanic to track my time. – In the beginning, it was just for fun, but I continued to track my time because of the interesting insights and I’m still learning a lot about myself, today. Read more…

Smart Feedback Management: 7 steps to take feedback the right way

Aug 8, 2011 Leave a comment

In business and also in private life, it is normal to get all types of feedback from time to time. Sometimes it is outspoken, sometimes you get it indirect. It does not matter if it is positive or negative feedback, the most important in my opinion is to take it the right way – a structured one – and to use it for your development.

This is what I learned and how I process feedback today:

1. Take the feedback without discussing it. Just listen, take the person serious, and say “Thank you!”. If possible, try to write the feedback down to look it up later.

2. In case of negative feedback, do not defend yourself. Accept the opinion of the other person – this does not mean to agree to the feedback itself – and ask for ideas to improve from the other ones point of view. Try to benefit from the feedback without being offended.

3. Explain that you will think about the feedback to improve yourself and – again – say “Thank you!”.

4. Take some minutes with yourself to lean back, breath, and think about the feedback. Try to filter the feedback, delete all emotions and identify the main points of the feedback. For complex feedback, I recommend to use a mind map to structure your thoughts.

5. Decide, if you want to do something about these main points. If yes, think about measures to improve and integrate these measures into your planning or your todo-list.

6. Think about a response to the person who provided the feedback. If you developed measures for improvement, the person might be happy to hear about it.

If you can not understand the feedback, decide if it makes sense to re-contact the person to explain that you thought about it but can not comprehend the given opinion. – This can be the starting position for a more detailed feedback to think about. But be careful to avoid an infinite loop. 😉

7. Finally, I recommend to archive the feedback. If you scan it, you can “dispose” the paper version of the feedback literally to complete feedback processing.

What do you think about this procedure? Can you provide me feedback to improve? 😉

General setup – How to get started?

Jan 19, 2011 1 comment

Looking back to how I started with the elements of managing my life, I can highlight three major areas that I worked on:

Task Management: Most important was the setup of a reliable system to manage all my to-dos. As I tend to forget a lot of things if I do not write them down, it was quite essential for me to have a system in place that is easy to use and mostly everywhere available. I was also looking for something that makes it easier to prioritize my tasks and that helps me out whenever I am under pressure and do not have the time to organize myself in a proper way. So I just wanted to write everything down without thinking that much about the details of how to organize the tasks. How this system looks like, will be described in “Setting up task management”.

Inbox Processing: A few years ago, I had about 100 – partly unread – emails in my company inbox and my private inbox was even worse. By chance, I listened to David Allen’s book “Getting Things Done®” and started to improve my inbox processing. It was an unbelievable feeling to have an inbox with zero items in it. Today, if I see people’s inboxes with more than 20 emails – or even hundreds of emails – I always ask myself how can they be in control of their tasks and how can they deliver high quality results? Can you tell me? The summary of my procedure is described in “Inbox processing”.

Know yourself: Finally, I rediscovered myself by analyzing my skills and talents, my strengths and weaknesses, as well as how I spent my daytime and I used this information as basis for a better planning of my life. I had some interesting insights and I was able to optimize not only my strategies, but also my daily operations. What I did to discover myself is explained in “Getting to know yourself”.