Archive

Posts Tagged ‘GTD’

How to use email filters to optimize your inbox processing

Apr 26, 2012 Leave a comment

If you are receiving about 30 to 50 or more emails per day, my email filter strategy might help you to optimize your inbox processing by prioritizing incoming email based on filters.

The underlying methodology of this strategy is the assumption that the information of the sender and the recipient of an email can be used to prioritize emails for processing: Read more…

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TimePanic Review: Single-Tasking, Intruders and more…

Jan 4, 2012 2 comments

Before I started using TimePanic, I’ve often asked myself what I did during the past day and why I haven’t been able to complete all the tasks I had planned to complete that day.

About two years ago, I met a coach at a conference who told me about the tool TimePanic and I started to use TimePanic to track my time. – In the beginning, it was just for fun, but I continued to track my time because of the interesting insights and I’m still learning a lot about myself, today. Read more…

4 simple steps to position yourself for getting it done in 2012

Dec 21, 2011 2 comments

Christmas is coming up and hopefully you all will have some time to sit down, relax, review the past year and make some plans for 2012.

I know that “living without goals” seems to be state of the art nowadays, but if you are living an a goal-oriented business environment – like I am – where you cannot wake up and just do what you are passionate about, a system to manage yourself will be essential for your success. This is why I recommend to structure your ideas and to make some plans for 2012, now.

This year, I had the chance to do my review already before Christmas which gives me the opportunity to provide you with a step by step guide which I created while doing my planning for 2012. Read more…

myloopblog evolves into SmartSelfManagement.com

Nov 20, 2011 Leave a comment

A year ago, I started to think about setting up a blog to share my self-management experience with other interested people all around the world. Within this year, I have learned a lot by blogging about how I “manage my life”. Writing down my practices helped me to identify the key success factors and made me aware of the benefits of my habits. – I have a system in place, which works as a backbone and on which I can rely on completely.

The system bases on my professional experience in the area of quality and process management combined with well-known self-management practices. It is really simple to understand, to implement, and – most important – easy to use.

As consequence, I decided to align the content of my blog with these new insights and from now on I will focus on exactly what I am really good at: Setting up and running a smart and reliable self-management system to manage business and personal life. 🙂

To make the focus of my blog more obvious, I have changed the name to SmartSelfManagement.com. On SmartSelfManagement.com I will continue to write about my self-management system approach to share my experience and to offer ideas how to implement a system like this on your own.

To support this implementation, I decided to summarize my approach in a compact way within an eBook. – More about this within the next weeks. Until completion of this eBook, just read about my approach on relaunched SmartSelfManagement.com! 🙂

Have a reliable task management system as backbone in busy times

Oct 31, 2011 Leave a comment

As my days were very busy during the last weeks, I used the time on a flight back home today to review and to think about what really helped me to stay on top of what I am doing.

Besides the support of my wife 🙂 the two tools I am using frequently are my target mind map and my task management system.

About my mind map I have written another post already. Now I would like to take the opportunity to share my task management experience in busy times with you.

Read more…

Professional Performance Standards – Request for Comment

Jun 12, 2011 Leave a comment

Inspired by existing standards like EN ISO or OHSAS etc. and my previous suggestion for professional performance standards I decided to develop a request for comment for a professional performance standard applicable to all persons.

This is the first draft of my proposal for this standard and I am looking forward to receive your feedback! 🙂

Professional Performance Standards – Request for Comment

1. Introduction
The application of a self-management system is a strategic decision of a person to enhance personal performance and to improve cooperation in a business environment.

This standard is designed to prove reliability and honesty of the person.

The defined requirements are generic and shall be applicable to all persons.

2. Personal Commitment
The person shall state to comply with the requirements of this standard.

3. Basic Requirements

3.1. Task Management
The person shall establish and maintain a reliable task management system to register all tasks. These tasks shall be prioritized and scheduled to ensure completion.

3.2. Mail Management

3.2.1. Incoming Mail
The person shall process incoming mail within 24 business hours.

Processing shall be done by “first touch” without returning the incoming mail to inbox.

Processing of incoming mail is defined as:
a) delete mail, if information is not relevant and answering not requested
b) forward mail
c) answer mail
d) transform mail into a task
In case of b) and d) sender shall be informed about processing decision.

3.2.2. Outgoing Mail
The person shall write outgoing mail as short and precise as possible.

The person shall address outgoing mail to relevant addressees only.

3.3. Time Management
The person shall establish and maintain a system to manage available time.

3.4. Office/Desk Management
The person shall ensure privacy of all processed information.

The person shall minimize usage of paper.

3.5. Document Management
The person shall archive documents and records to ensure traceability of the work performed.

3.6. Password Management
The person shall ensure the use of strong passwords.

The person shall protect passwords and keep passwords a personal secret.

3.7. Feedback Management
The person shall evaluate received feedback regarding performance and shall develop measures to improve.

Suggestion for Professional Performance Standards

May 11, 2011 Leave a comment

Last week, I had a discussion with two colleagues about the cooperation difficulties with other colleagues that do not perform in accordance with minimum standards of professional behavior. I often experience that some colleagues – always the same – need weeks to answer mails or simply are not able to complete tasks. Often their desks are completely overwhelmed by printouts and notes and the office looks chaotic. – Do you know this type of colleagues? 😉

I believe, that beside personal traits everybody is able to work in accordance with minimum professional performance standards. To support this theory, I created a “one pager” with five suggestions for professional performance:

Professional Performance Standards – Englisch Version (PDF, 21.5 KB)
Professional Performance Standards – German Version (PDF, 18.0 KB)

In the future, I will use this one pager to give my colleagues an idea about my expectations concerning professional performance and I hope, this will improve the cooperation step by step.

What do you think about these minimum standards? Do you have ideas for additional suggestions?